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Starting a Campus Travel Club: A Step-by-Step Guide

Started by ZoeTravelClubPrez · 10 mars 2025 · 6 replies · 📖 Read as Guide
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ZoeTravelClubPrez
Member
Joined: Nov 2017 Posts: 60
10 mars 2025 #1
I just got elected president of our newly founded travel club and I have NO idea what I'm doing. We have 23 members signed up, a meeting with student government next week to pitch for funding, and a vague plan to go to Portugal in March. Any advice from people who've run campus travel clubs before? Especially on the liability/insurance side — that bit scares me.
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HannahClubVet
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Joined: May 2023Posts: 192
March 12, 2025#2
Ran our university travel club for 2 years. Biggest tip: get the legal waiver right from day one. We used the template from the university's general counsel and it saved us from a situation when someone twisted their ankle in Prague.
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MarcusStudentGov
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Joined: Oct 2022Posts: 121
March 13, 2025#3
The framing as 'cultural enrichment' rather than 'fun trip' is key for SGA funding. We got $8k for a Costa Rica trip specifically because we partnered with the Environmental Studies department and made it a service-learning component.
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FreyaTravelClub
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Joined: Sep 2021Posts: 48
March 14, 2025#4
G Adventures group discount is legit. Got 15% off + a free leader spot for our group of 12 to Morocco. The leader spot basically paid for my flight.
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ZoeTravelClubPrez
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Joined: Nov 2023Posts: 122
March 15, 2025#5
Meeting with SGA went really well — they liked the cultural framing! Also found out our university has a travel insurance mandate. Going through risk management now. Thank you all for the tips!
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ConnorInstitutional
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Joined: Dec 2024Posts: 147
March 16, 2025#6
The Google Drive playbook point is SO important. I inherited a club with zero documentation and spent a full semester recreating contacts the previous president had. Learn from our pain.
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LilaFirstTrip
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Joined: Feb 2020Posts: 53
March 17, 2025#7
We did our first trip to Montreal from Boston — 15 students, one bus, two nights. Nothing went wrong, everyone loved it, and we used the photos and testimonials to get double the funding the next semester. Start simple!
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